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RISQS INDUCTION PACK

INDUCTION PACK CHECKLIST

INDUCTION FORM

Employment

Quality Assurance

General (If applicable)

Health & Safety

Basic Rail Safety Awareness

Safety Critical Disciplines

Environmental

COMMENTS

BY SIGNING THIS INDUCTION FORM YOU AGREE THAT YOU HAVE EITHER BEEN ISSUED OR BRIEFED AND MADE AWARE OF ALL OF THE ITEMS TICKED ABOVE AND UNDERSTAND THE CONTENT HERE IN. YOU ALSO CONFIRM THAT YOU HAVE BEEN ISSUED WITH AN EMPLOYEE HANDBOOK WHICH DETAILS ALL OF THE COMPANIES KEY POLICIES INCLUDING RAIL SPECIFIC POLICIES.

THIS INDUCTION PACK WILL BE UTILISED FOR THE ABOVE CONFIRMATION WHETEHER YOU ARE FULL TIME, PART TIME, SUB-CONTRACT, SELF-EMPLOYED, PRIMARY SPONSORED or SUB-SPONSORED (with the omission of the Primary Sponsorship Contract for Sub-sponsored individuals)

MEDICAL SELF CERTIFICATION

Alertness and reasonable physical fitness are essential for duties which may interact with moving trains. It is, therefore, important to be accurate with your answers to this questionnaire, although trivial matters should be ignored (e.g. transient dizziness while gardening two years ago). When you declare NO, you are accepting a degree of responsibility for your safety.

Please study this list and sign the declaration at the bottom:

YES – One or more of the above applies to me NO – None of the above applies to me

I will inform Excell Rail of any change to my health which may affect my ability to perform my duties.

LITERACY & NUMERACY ASSESSMENT

Box1

USING THE PHONETIC ALPHABET PROVIDED IN BOX 2 BELOW, PLEASE COMPLETE THE QUESTION IN BOX 3.

Box 2

BOX 3

EXAMPLE:- KEVIN = KILO, ECHO, VICTOR, INDIA, NOVEMBER

BOX 4

PERSONAL PROTECTIVE EQUIPMENT (PPE) ISSUE FORM

I confirm receipt/possession of the PPE described and that I will wear it in the correct manner and observe all relevant care instructions.

Any PPE issued by the company remains the property of the company and must be returned on leaving the company (Failure to do so will result in you incurring the full cost of the item).

PPE MONITORING FORM

CONTRACT OF PRIMARY SPONSORSHIP

The following statements set out the particulars of the main terms and conditions on which you are to be sponsored as a Primary Sponsor by Excell Rail (hereafter called The Company) as required by current Sentinel Scheme Rules & Network Rail regulations. In addition to this Contract of Sponsorship you are required to read and understand your responsibilities under the New Sentinel Scheme Rules which will be issued to you either as a new induction or as part of a re-induction / re-brief by the company

1) Responsibilities of the Primary Sponsor (The Company)

The company confirms that we are responsible for, but not limited to:

  • All works must be planned & authorised
  • Monitoring and management of your working hours. Shifts worked with Sub-Sponsors must also be considered in the monitoring of working hours and the management of fatigue
  • Agreeing any sub-sponsorship arrangements with yourself and to grant permission if appropriate to any Sub-sponsor to use their resources where appropriate. (either chargeable or free of charge)
  • Enacting the Local Investigation process where any suspected breach of the Sentinel Scheme Rules becomes apparent, including the collating of information from Sub-sponsors to enable conclusion of the Local Investigation.
  • Maintaining records of Local Investigations and requesting a Formal Review where a Scheme Outcome is recommended following a Local Investigation.
  • Providing a reason for de-Sponsoring an Individual.
  • The provision of suitable PPE, in accordance with our defined PPE procedures.
  • Conducting a Local Investigation before de-Sponsoring an Individual for any breach of the Sentinel Scheme Rules.
  • Collating and maintaining all records associated with the Contract of Sponsorship of an Individual in line with the Sentinel Management System requirements
  • Pay for all PTS / Sentinel Competency Training for the Individual for both Initial and Refresher Training.
  • Requesting a temporary Suspension pending the conclusion of Local Investigation where appropriate.
  • Providing the Safety Critical Equipment required to enable you to undertake your competencies trackside and ensuring that it is fit-for-purpose, in accordance with the Sentinel Management System, unless the works are for a sub-sponsor(s) then these will be provided by the sub- sponsor
  • Maintaining all records associated with any works undertaken by you on NRMI, as is required by the Sentinel Management System

2) Responsibilities of the Individual (ie; The Cardholder – you)

You as the individual card holder confirm that you are responsible for, but not limited to:

  • You shall carry your Sentinel Smart Card at all times while working on NRMI and will co-operate with the company to ensure the personal information held in the Sentinel Scheme Database and printed on the Sentinel Smart Card remains accurate and up-to-date at all times.
  • You shall follow the rules of personal accountability for working safely on NRMI, including compliance with the Lifesaving Rules
  • You shall notify the company of any changes in circumstance including health issues, that may require us to take action to ensure your continued fitness for working trackside;
  • You have a responsibility to manage your Sponsor relationships at all times when working on the NRMI and a responsibility to:
  • ✓ Know the identity of your Primary Sponsor.
  • ✓ Know which Sub-Sponsor you are working for. (when you are not working for the company)
  • ✓ Provide the correct name of the Sponsor you are working for when booking into site
  • ✓ You are required to notify the company if you no longer wish to be sponsored by us so you can be de-sponsored. Change of sponsorship can then be requested online through My Sentinel.
  • Confirm that any shift(s) for a sub sponsor have been approved by the primary sponsor prior to working for the Sub-sponsor.
  • You can access your personal records on the Sentinel Scheme Database. This can be requested from the company, or by direct access to the My Sentinel area of the Sentinel website. You can request desponsorship from your sponsor by a desponsorship letter request.

3) Ten Point Company Confirmation Checklist

The company confirms that we will carry out the following

4) Health & Safety:

The Company: Regardless of which employment status identified and confirmed above, the Company commits to completely fulfilling our role as "Employer and Primary Sponsor" of you for the purposes of Health and Safety legislation.

The Individual (You): You have a personal responsibility to comply with health and safety rules including, but not limited to:

  • You shall not or falsify or fraudulently amend any documentation records relating to safe working
  • You shall not thieve or attempt to thieve any railway materials
  • You shall not undertake or attempt to report for duty, if you have worked on NRMI within the preceding 12 hours (sometimes referred to as double-shifting), unless a risk assessment is conducted by the company and suitable controls have been agreed and implemented
  • You shall not exceed the maximum working hours determined by law, Network Rail requirements or the company.
  • You have a responsibility to ensure you are fit for work, not fatigued by excessive travel, and not under the influence of drugs or alcohol. You shall report anything that may affect your ability to work safely including medication, lack of equipment or personal circumstances.
  • You must report for duty with the appropriate Personal Protective Equipment (PPE) to enable you to undertake your duties
  • You shall not undertake a task for which you are not competent, do not have the right equipment or the relevant information or local knowledge to complete safely.
  • You shall act in a safe manner at all times when on NRMI, and report any incident, close call or breach of the Sentinel Scheme Rules you are aware of.
  • You shall always carry your Sentinel card when on NRMI.

5) Contractual relationship:

The company who “upon signature and confirmation of these particulars” by yourself are to become your "Primary Sponsor" on the New Sentinel Scheme System for Rail related work.

By signature below, both you as "The Individual" and us as “The Company/Primary Sponsor” agree to adhere to the contents herein of this Primary Sponsorship Contract and confirm that the contents has been read and fully understood and that the content is agreed.

The Individual:

Company / Primary Sponsor Details:

Performance Appraisal Form


A2 Discussion points:

A3 List the objectives you set out to achieve in the past 12 months (or the period covered by this appraisal) with the measures or standards agreed - against each comment on achievement or otherwise, with reasons where appropriate. Score the performance against each objective (1-3 = poor, 4-6 = satisfactory, 7-9 = good, 10 = excellent):

Part B To be completed during the appraisal by the appraiser - where appropriate and safe to do so, certain items can completed by the appraiser before the appraisal, and then discussed and validated or amended in discussion with the appraisee during the appraisal.

B3 List the objectives that the appraisee set out to achieve in the past 12 months (or the period covered by this appraisal - typically these objectives will have been carried forward from the previous appraisal record) with the measures or standards agreed - against each comment on achievement or otherwise, with reasons where appopriate. Score the performance against each objective (1-3 = poor, 4-6 = satisfactory, 7-9 = good, 10 = excellent). Compare with the self-appraisal in A3. Discuss and note points of significance, particularly training and development needs and wishes, which should be noted in B6.

Personal development and support will be offered to all employees, irrespective of age, gender, race, disability, etc., and not just to those seeking promotion. Development is not restricted to job skills - it includes 'whole person'. Use your imagination. Job skills training isn't restricted to courses. Think about coaching, mentoring (by and of the appraisee), secondment to another role, holiday job cover, shadowing, distance-learning, e-learning, books, videos, attending meetings and workshops, workbooks, manuals and guides, researching, giving presentations; anything relevant, helpful and agreed to help the person develop. Avoid committing to training expenditure before suitable approval or availability has been confirmed. Understand development options and procedures before conducting the appraisal. Develop the whole person.